Privacy Policy
Last Updated: August 19, 2026
HeartFlow.life respects your privacy and is committed to handling your personal information thoughtfully, responsibly, and transparently.
This Privacy Policy explains what information may be collected when you visit HeartFlow.life, register for or participate in a workshop or program, complete an assessment or survey, make a purchase, join our email communications, or otherwise interact with HeartFlow.
HeartFlow.life is operated by Mariya Navitsky, based in Georgia, United States.
1. Information We Collect
Depending on how you interact with HeartFlow, we may collect:
- your name and email address;
- organization or professional information when relevant to a workshop or program;
- registration information;
- responses you voluntarily provide through assessments, surveys, workshop preparation questions, reflection questions, and feedback forms;
- information related to programs, workshops, or services you purchase or participate in;
- communications you send to HeartFlow;
- testimonials, photographs, artwork, or other materials you specifically give permission to share;
- basic technical and usage information collected through the website and cookies.
HeartFlow does not intentionally request medical diagnoses or details about medical conditions or procedures through its general programs and workshops. Please avoid providing sensitive personal or medical information unless it is specifically necessary for a service you have requested.
2. How Information Is Collected
Information may be collected when you:
- submit a form or assessment;
- register for a workshop, program, or training;
- complete a survey or provide feedback;
- purchase a product or service;
- schedule a meeting;
- subscribe to email communications;
- participate in a HeartFlow experience;
- communicate directly with HeartFlow; or
- use the HeartFlow.life website.
Certain technical information may also be collected automatically through cookies and similar technologies used by our website platform.
3. How We Use Your Information
We may use personal information to:
- provide workshops, programs, digital resources, and other HeartFlow services;
- process registrations and purchases;
- communicate with you about programs or services you have requested;
- prepare and personalize workshop content;
- provide follow-up resources and support;
- understand participant experiences;
- evaluate program effectiveness;
- improve HeartFlow programs, workshops, website content, and services;
- respond to questions and communications;
- schedule meetings;
- maintain appropriate business and transaction records;
- protect the security and operation of our services;
- comply with applicable legal obligations; and
- send educational, supportive, and occasional promotional communications when you have chosen to receive them.
4. Email Communications
When you choose to join HeartFlow’s email communications, you may receive supportive and educational content as well as occasional information about workshops, courses, programs, and other HeartFlow offerings.
HeartFlow currently uses a double opt-in process, meaning you are asked to confirm your subscription through email before being added to these communications.
You may unsubscribe from marketing emails at any time by using the unsubscribe option included in the email.
We may still send communications that are necessary to provide something you purchased or requested, such as registration information, access instructions, receipts, or important service-related messages.
5. Workshops, Surveys, Assessments, and Feedback
When you register for or participate in a HeartFlow workshop, survey, assessment, or feedback process, we may collect personal information such as your name, email address, organization, and responses to reflection or feedback questions.
We use this information to administer workshops, communicate with participants, prepare and personalize workshop content, understand participant experiences, evaluate program effectiveness, provide follow-up resources, and improve HeartFlow services.
HeartFlow may use trusted service providers and private AI-assisted tools to help securely store, organize, summarize, or analyze information on HeartFlow’s behalf. Where practical, information may be aggregated or de-identified before analysis.
When an organization sponsors a workshop, HeartFlow may provide the organization with aggregated or de-identified findings. HeartFlow does not share participants’ names, email addresses, or identifiable individual responses with the sponsoring organization unless participants have been clearly informed in advance, have given separate permission where appropriate, or disclosure is required by law.
Feedback will not be published as a testimonial without permission. When permission is granted, the participant may choose how their name or identifying information is displayed.
6. Live Workshops and Recordings
Some live HeartFlow sessions or group workshops may be recorded for educational, participant access, program development, or improvement purposes.
Participants will be informed when a session is being recorded.
When a recording is intended to be shared with participants in a specific group, access will be limited to that intended audience as reasonably practical.
Participation in a workshop does not automatically give HeartFlow permission to use a participant’s identifiable image, voice, personal story, or contribution publicly for marketing or promotional purposes. Separate permission will be obtained when appropriate for such use.
7. Purchases and Payment Information
Payments for HeartFlow products and services may be processed through third-party payment providers, including Stripe, in connection with the Kajabi platform.
HeartFlow does not directly receive or store your complete payment card information. Payment providers process payment information according to their own privacy and security practices.
HeartFlow may retain transaction information necessary to administer purchases, provide services, maintain business records, and meet applicable accounting, tax, or legal obligations.
8. Service Providers
HeartFlow uses third-party services to operate its website and business. Depending on how you interact with HeartFlow, these may include:
- Kajabi for website hosting, forms, program delivery, customer information, purchases, and email communications.
- Stripe for payment processing.
- Calendly for scheduling.
- CookieScript for managing cookie preferences and consent.
- OpenAI-powered private tools may be used internally to assist HeartFlow with operational activities such as organizing, summarizing, or analyzing program and survey information and assisting with website and program administration.
- Other technical infrastructure may be used to securely operate these internal tools.
These service providers may process personal information when necessary to provide their services to HeartFlow. Their handling of information is also subject to their respective privacy and data-protection practices.
HeartFlow does not sell personal information to these service providers.
9. Cookies
HeartFlow.life uses cookies and similar technologies to operate the website.
The Kajabi platform uses certain essential cookies necessary for functions such as website operation, login sessions, and purchases, as well as certain non-essential cookies.
HeartFlow currently does not intentionally use additional advertising pixels, behavioral advertising trackers, or third-party analytics tools such as Meta Pixel or Google Analytics.
Where required by applicable law, non-essential cookies are used only after appropriate consent has been provided.
You can accept, reject, or manage applicable cookie preferences through the cookie consent settings available on the website. You may also withdraw or change your consent where those options are available.
10. Legal Bases for Processing
Where applicable data-protection law requires a legal basis for processing personal information, HeartFlow may rely on:
- Consent, for example when you choose to receive marketing communications or consent to certain cookies.
- Performance of a contract, when information is needed to provide a workshop, course, digital product, or other service you purchased or requested.
- Legitimate interests, when reasonably necessary to operate and improve HeartFlow, communicate with participants, understand program effectiveness, maintain security, and administer the business, provided those interests do not override applicable individual privacy rights.
- Legal obligations, when information must be retained or processed to comply with applicable tax, accounting, regulatory, or other legal requirements.
Where processing is based on consent, you may withdraw that consent, subject to applicable law.
11. International Processing
HeartFlow primarily serves customers in the United States, but its website and online programs may be accessed from other countries.
HeartFlow and some of its service providers operate or maintain systems in the United States or other countries. As a result, personal information may be processed or stored outside the country in which you live.
Where applicable law requires additional safeguards for international transfers of personal information, HeartFlow and its service providers rely on appropriate legal mechanisms and safeguards.
12. How Long We Keep Information
HeartFlow retains personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing services, communicating with participants, improving programs, maintaining appropriate business and transaction records, resolving disputes, and complying with contractual or legal obligations.
Different types of information may therefore be retained for different periods.
Email subscription information may be retained while you remain subscribed. If you unsubscribe, certain limited information may be retained when reasonably necessary to honor your preference and maintain appropriate records.
Information may also be deleted or de-identified when it is no longer reasonably needed.
13. Your Privacy Rights
Depending on where you live and the laws that apply to you, you may have rights concerning your personal information, including the right to:
- request access to personal information held about you;
- request correction of inaccurate information;
- request deletion of certain personal information;
- request restriction of certain processing;
- object to certain uses of your information;
- withdraw consent when processing is based on consent;
- request portability of certain information; and
- unsubscribe from direct marketing communications.
Some rights are subject to exceptions under applicable law. For example, HeartFlow may need to retain certain transaction or business records even after a deletion request.
Residents of certain jurisdictions, including the European Economic Area and certain U.S. states, may have additional rights under applicable privacy laws.
To make a privacy request, contact:
We may need to verify your identity before completing certain requests.
Where applicable, individuals may also have the right to lodge a complaint with the data-protection or privacy authority responsible for their jurisdiction.
14. Information Security
HeartFlow takes reasonable administrative and technical measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
We also use established service providers to support the operation and security of our website, payments, communications, scheduling, and other business systems.
No method of transmitting or storing information electronically can be guaranteed to be completely secure.
15. Adults Only
HeartFlow’s website, workshops, assessments, programs, and services are intended for individuals 18 years of age or older.
HeartFlow does not knowingly collect personal information from children through its general website or programs.
If we learn that personal information from a child has been collected in circumstances where appropriate consent was required and was not obtained, we will take reasonable steps to address or delete that information as required by applicable law.
16. Testimonials and Participant Materials
HeartFlow may occasionally share testimonials, participant experiences, photographs, artwork, or similar materials.
Identifiable participant materials will not be intentionally published for promotional purposes without appropriate permission.
Providing feedback as part of a workshop evaluation or survey does not, by itself, constitute permission for HeartFlow to publish that feedback as a testimonial.
17. Sharing and Disclosure
HeartFlow does not sell personal information.
Personal information may be shared with service providers when reasonably necessary to operate HeartFlow and provide requested services.
Information may also be disclosed when reasonably necessary to comply with applicable law, respond to lawful legal requests, protect the rights or safety of HeartFlow or others, investigate misuse or security concerns, or establish or defend legal claims.
If HeartFlow’s business structure changes in the future, information may be transferred as part of a legitimate business reorganization, acquisition, or transfer, subject to applicable privacy requirements.
18. Changes to This Privacy Policy
This Privacy Policy may be updated periodically to reflect changes in HeartFlow’s services, technology, business practices, or applicable requirements.
When the policy is updated, the Last Updated date at the top of this page will be revised.
Material changes may also be communicated through the website or other appropriate means when required.
19. Contact
Questions about this Privacy Policy or requests concerning your personal information may be sent to:
HeartFlow.life
Operated by Mariya Navitsky
Georgia, United States
[email protected]
